Services · Custom software · Codeeo HR
Codeeo HR is HR software UK businesses can configure to their own contracts, holiday rules and approval chains rather than bending their policies to fit a fixed product. It brings personnel files, recruitment, rotas, annual leave, pay data, appraisals and leavers into one place, with a browser system for HR and line managers and a phone app for staff. We set it up, move your existing records across and build any custom pieces you need around it.
In short
For British employers the detail that matters is rarely glamorous: holiday entitlement for part time and irregular hours staff, right to work evidence filed before day one, and a clean handover of pay data to whoever runs PAYE. Codeeo HR is set up to keep those details straight. Anything missing for your organisation can be added as a module we write for you.
200+ companies servedFrom a first store to an ADX listed developer
Inside Codeeo HR
A lot of HR management software UK firms buy is strong in one area, often holiday booking, and thin everywhere else, which is how organisations end up running four systems. Codeeo HR covers the full employee lifecycle from vacancy to leaver, with each stage writing to the same personnel file. That matters when a tribunal claim, a subject access request or an internal audit asks what happened and when: the answer lives in one record rather than across inboxes. Settings such as the leave year, how entitlement is worked out, which absence types exist and who approves what are all configurable, so a charity, a care provider and a professional services firm can each run it their own way. Anything with a legal edge is set up with your advisers, not assumed.
Personal details, role, department, line manager, contract terms and supporting documents for each member of staff. Contract changes such as a move to part time hours are recorded against the file with the date they took effect, so the history is there when someone needs to look back at it months later.
A complete, dated record for every member of staff.
Vacancies, applicant tracking, offer letters and a starter checklist. The checklist can include right to work checks, with the evidence uploaded to the new starter's file and the check marked complete by a named person before their first shift is confirmed.
Starters cleared and ready before day one.
Shift patterns, rotas, contracted and actual hours, and overtime, set per site. Managers can see who is short of hours or over them, which feeds straight into holiday calculations for people whose hours vary from week to week.
Hours worked recorded in the same place as hours contracted.
Holiday requests, balances, approvals and bank holiday calendars, including separate calendars for Scotland and Northern Ireland where you employ people there. Entitlement rules for full time, part time and irregular hours staff are configured to the policy your HR adviser confirms.
Holiday balances staff and managers both believe.
Salaries, hourly rates, allowances, deductions and payslips. PAYE, National Insurance and submissions to HMRC stay with your payroll provider or bureau; how approved pay data reaches them is reviewed and scoped as custom work and confirmed with your payroll adviser.
Pay data checked by HR before payroll ever sees it.
Objectives, appraisal cycles, one to one notes, feedback and development plans. Probation reviews can run as their own cycle, so a new starter's review date is visible to their manager well before it arrives instead of being discovered late.
Probation and annual reviews that happen when they should.
Staff change their own address or bank details, book holiday and download payslips or letters on the web or the app. For teams on the shop floor, on the road or on a ward, that removes the need to find a desk or catch HR in person.
Fewer routine queries landing in the HR inbox.
Expense claims with receipt images, manager approval and a record of insurance and benefits for each person, such as private medical cover or a cycle scheme, held in the employee file so nothing depends on a separate spreadsheet.
Claims and benefits recorded alongside everything else.
Resignations, notice periods, clearance tasks, return of laptops, passes and uniforms, and final settlement workflows, including any holiday owed or overtaken, so every leaver follows the same steps and final pay is worked out from accurate figures.
Tidy exits with every step signed off.
Headcount, staff turnover, absence and attendance, and payroll reports by site, department or the whole organisation. Board packs and funding reports draw on live data rather than a figure someone copied from last quarter's spreadsheet.
Figures for the board without a week of preparation.
Who this is for
The UK employers who contact us usually have one of four problems. They have grown past spreadsheets, they run shifts across several sites, their workforce has varied contracts and documentation, or HR is stitched together from separate tools. A single HR and payroll software UK setup tackles each of these differently, and we start from the problem rather than the product tour. Here is how each one usually plays out.
Somewhere around fifty staff, the holiday spreadsheet starts to break: carried over days disappear, part time entitlement is calculated by hand and nobody is sure who has a signed contract on file. We bring those records into Codeeo HR, configure your leave year and policies, and give managers a proper way to approve requests from their phone. Contracts, starters and leavers then live in one place instead of three.
A clean import is easier while the spreadsheet is still small.
Care homes, hospitality groups, logistics depots and retailers schedule staff on rotas across many locations. Codeeo HR holds rotas and hours per site, staff check shifts and book leave in the app, and area managers can compare absence and overtime across sites without asking each manager for a spreadsheet every Monday. Overtime and holiday pay for variable hours staff are calculated from the same recorded hours.
Many UK organisations employ people from across the world, some on visas with conditions and expiry dates. We set up document records for right to work evidence and visa expiry dates, so HR can see who needs a follow up check and when, alongside each person's contract type and benefits. The decisions remain with HR and your immigration adviser. Contract type, working pattern and benefits sit in the same file, so a change in one is visible to everyone who needs it.
An applicant tracker, an absence app, a payroll bureau, appraisal forms in a shared drive. Each works on its own, but together they create duplicate data and monthly reconciliation. We map what each tool does, decide what Codeeo HR replaces and what it connects to, and plan the switch so no records or balances are lost along the way. Tools worth keeping are connected rather than replaced, so nobody relearns a process that already works.
Ways to work with us
The usual starting point is a full Codeeo HR setup: discovery, data migration, configuration and a parallel pay run. Some organisations then extend it with custom modules, for example a training matrix for care staff, or with a connection to their payroll bureau or accounting package. Others already run an in house HR system and ask us for consultancy and code review. We have no UK office. Our team of 80+ in Dubai, Riyadh and Karachi works remotely with UK clients, and all workshops and reviews run by video call. We have delivered 200+ projects across the UAE and the US and hold a 4.7 rating from 23 Google reviews. Each option begins with a short written scope that both sides approve.
Employers moving off spreadsheets or several tools
We configure Codeeo HR for your entities, leave and pay rules and approval chains, move your employee records in, and run a parallel payroll before you go live on the web and the Flutter app.
Rules, reports or links the standard product does not cover
We build the extra modules, reports and connections your HR team needs, such as exports for your bank, payroll provider or accounting system, scoped in writing and confirmed with your advisers.
Companies that already run an HR system
We review your current HR system or your plans, test the code, and set out what to keep, fix or replace in a written plan your team can act on.
Technology
Codeeo HR's web application runs on Next.js, giving HR and managers a responsive browser interface. The staff app is written in Flutter, so the iPhone and Android versions share one codebase and stay in step. As a cloud HR system it needs nothing installed on office machines beyond a browser.
01Mobile
02Data and cloud
03Marketing and tracking
Holiday rules you can configure, solid records and a clean route to payroll.
Check that the system can handle your leave year, part time and irregular hours entitlement, and separate bank holiday calendars if you employ people outside England and Wales. Look for right to work evidence held on file, role based access to personnel records, and a clear way to hand approved pay data to your payroll provider. Codeeo HR covers each of these, and anything specific to you is scoped in discovery. It is also worth asking who you can call when a policy changes, and how quickly a setting can be updated without a new contract.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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